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When Do I Change from an Accounting Package to an ERP System?

Is your business growing? While traditional accounting software and other software tools may have worked for your small business, they may not be able to keep up with the expanding demands, activities and requirements of your growing business.

With more complex supply chains, complicated operations, multiple locations or multi-currency trading, traditional accounting and separate software tools can leave your business vulnerable to gaps in functionality, productivity and accuracy – ultimately costing your bottom line.

That’s where ERP systems come in. If your software comes with limitations or separate systems are not well integrated or are not supporting the growth of your business, it could be time to make the switch to ERP.

What is an ERP System and How Can it Benefit Me?

Enterprise Resource Planning (ERP) consists of software and systems that support and coordinate all your business operations. Essential in the productivity and transparency of day-to-day business, ERP systems can be designed and implemented to incorporate accounting, procurement, inventory management, manufacturing, project management or other activities unique to your business.

By automating and streamlining business processes, ERP systems draw data from different parts of your business to improve forecasting, productivity and collaboration which can improve scalability, flexibility, compliance and customer service.

ERP systems account for the limitations of traditional disparate software systems, helping to streamline your data, records and reporting. Designed to support growing and established businesses of all sizes, ERP systems provide real-time access to data, management of multiple entities, minimising dependence on manual processes or spreadsheets. ERP systems give you a more precise insight into your business’ finances.

ERP or Accounting Software: Which Is Right For My Company?

At one point, your basic accounting package met your business needs. But, as your business continued to grow, you probably added other software, tried to get the software to talk to each other and found challenges in the complexity and reporting. Relying on traditional accounting packages even when other software is well integrated with it can stifle your business growth and may add more time-consuming work to your schedule.

If you foresee your business growing to require higher-level record keeping, reporting and software functionality, now is the time to consider a switch to an ERP system. In order to complete a successful transition to an ERP system, preparation and research are critical. Here’s how to decide on the right ERP software and formulate an effective digital transformation strategy to make your move.

Identify Your Core Business Issues

Before selecting an ERP system, you need to have a clear idea of what you want out of your new software. Consider the limitations of your existing software, the capabilities you require, your overall business objectives, growth projections and your long-term goals to identify your core business issues.

By defining your core business issues and requirements, you can make an informed decision about an ERP system instrumental to your growth and success. The expertise and knowledge of an experienced ERP implementation consultant can provide expert advice on the suitability of ERP systems for your business.

Define Your Non-Negotiable Requirements

If you’re investing in a new software system to support your business, you need to ensure that all of your requirements are accounted for. Before selecting an ERP system, examine the requirements of your employees and your business. Communicate with the people who utilise your software and data for operations and reporting on a day-to-day basis to discover what they need out of a new system.

Evaluate how productivity will be affected and how business processes could change with ERP. With a thorough and in-depth knowledge of the realistic and daily requirements of your business and your team, you can consider what features your ERP system needs to have.

Consider the Functionality You Need

ERP systems are focused on enhancing productivity while streamlining processes and improving data integrity, allowing you to integrate multiple software systems into one streamlined system. Your ERP system needs to be tailored towards your business with key functionalities built-in and should make business operations simple and efficient.

ERP software typically consists of multiple software modules developed individually for specific needs and technical capabilities. The common functional areas of an ERP include: Financial Accounting; Managerial Accounting; Human Resources; Supply Chain Management; Procurement; Project Management and Customer Relationship Management. You may also need more specialist modules like Wholesale, Retail or Distribution Process Management, so learn about the core features of ERP systems which you should consider during the ERP selection process.

Think Long-Term

When it comes to designing and implementing your ERP system, think about what your business needs both now and into the future. If you’re planning on expanding into new markets or introducing new products and services into your business model, incorporate additional functionalities into your ‘must-haves’ for new software.

ERP systems are designed to facilitate and support the growth and development of your business. More in-depth and capable than traditional accounting packages, an ERP system actively supports the expansion and change of your business with purpose-built functionality that works in harmony. If your current accounting package and other disparate software can’t facilitate your growth objectives and projections in a smooth, productive and precise way, it’s likely time to make the change to ERP.

Choose ERP and Digital Transformation Strategy Specialists

Your systems and software are the backbone of your business. When it comes time to introduce an ERP system, you need to ensure that implementation is smooth and seamless. Based in Perth, with offices in Melbourne, the UK, and Netherlands, the team at Precise Business Solutions offer efficient and effective ERP systems for businesses of all sizes. We also specialise in change management, testing and handover strategies for implementing ERP systems with minimal disruption to your business operations and activities.

Our professionals understand that no two businesses are alike, so we provide tailored and comprehensive strategies for the successful implementation of ERP systems. Learn more about streamlining your business operations, activities and data with an ERP system designed to suit your current and projected requirements.

Contact us for more on the benefits of stepping up from traditional accounting package to an ERP system. Call (08) 9242 5933 today.

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